Backups & Data Migrations

It is always a good idea to back up your database.  RESUMate, Inc. does not have access to your data and cannot restore your data if you lose it, but with external hard drives and automated on-line backups, keeping the data in your RESUMate database safe from disk crashes and other problems has never been easier.

While RESUMate does not have an internal back-up feature, it is still very easy to back-up. All you need to do is make a copy of your database file and store it in a secure, preferably off-site, location.  By default, all of your RESUMate data is stored in the “RESUMate” folder located in the main “Documents” folder:

C:\Users\UserName\Documents\RESUMate

If you are a single user and not on a network, simply add that folder to whatever backup system you use.  If you have a RESUMate folder on a network, add that folder to your backup system.

Recommended Backup

If you do not currently have a backup system, we recommend iDrive:

www.iDrive.com

iDrive offers 5 GB of free storage, and larger amounts for small annual fees.  Their software is easy to install and setup, and it will automatically backup any folder on your PC you specify.  If all you are backing up are documents and your RESUMate database (i.e. no pictures, music or video), their free 5GB option will provide more than enough storage space.

Technical Details

Whether you are setting up a regular backup system or moving your RESUMate data to new hardware, there are six (6) things you need to include.  RESUMate uses five files and one designated folder for data storage.  By default, all of these items are stored in the same location, but they can be individually customized.  For example, the Attachment folder, which typically contains Word and PDF resumes as well as other outside files related to a record, may need to be stored on a different network location than the database file itself.

This is a complete list of what needs to be backed up:

1.  The .RDB File – This is by far the most important item.  It contains all of the record information, including names, contact info, notes, text copies of resumes, etcetera.  The same folder will also contain files with the same name but extensions of .ldb and .lck.  These are temporary files used by RESUMate and do not need to be backed up.  Only the .rdb file is important.

2. The “reswin.dat” File – This is RESUMate’s calendar file.  It contains any schedule and to-do items that have been placed on the internal RESUMate calendar.  It does not contain any affiliated Outlook calendar tasks.

3. The WebLinks.ini File – This file contains web locations that can be searched directly from RESUMate.  It comes preloaded with several common destinations (Google Maps, LinkedIn), but can be customized to add additional websites.  If it has been customized, it should also be backed up.

4. The Attachments Folder – RESUMate designates one folder as the default location for attached outside files, typically resumes in Word and PDF formats, though any kind of file can be attached.  RESUMate does not need the attachments folder in order to operate, but if the files are moved or lost, they will no longer be accessible from RESUMate.

5. The ADE Settings.ini File: If you have a standardized form that Candidates fill out at your website, the fields from your form can be mapped onto fields in RESUMate. Any field mappings you make are stored in the ADE Settings.ini file.

6. The ResDict.dct File: Any words you add to RESUMate’s spellchecker are stored in this file. If you want to carry your custom dictionary from one copy of RESUMate to another, you’ll need this file.

You can see the location of all six items by clicking the Tools menu in RESUMate, selecting Options, and then clicking the Data tab. That screen allows you to manually view and retarget each location.

ToolsOptionsData

Outlook Data

The RESUMate E-mail Log does not store Outlook e-mail information within the RESUMate system.  Instead, RESUMate searches Outlook’s existing files and folders for e-mails to and from selected addresses.  Please note that since this information comes directly from your Outlook program, and is not stored in RESUMate at all, backing up your RESUMate database will not protect the log information from loss. Please see the help system in Outlook for information on how to back up your e-mail messages or click here for instructions.