“How do I replace an out-of-date resume with a new one, without creating a second database record from the fresh resume?” This is a question we hear on a regular basis. Another common scenario is adding a resume to a “bare bones” record that was previously created from the keyboard. Whether you’re adding a resume to an existing record, or replacing a resume in an existing record, you want to be able to use RESUMate’s automatic parsing tool without creating a new record.
Start by selecting the “Resume” tab in the Memo area on the right side of the screen. Once you are on the Resume Memo, you can click the Memo menu at the top of the screen and select Replace, or you can click the memo replace icon. (Shown at right in RESUMate 15, your version may vary.)
You’ll be asked if you want to replace the current memo; click the “Yes” button. Even if the Resume Memo is blank (in the case of the skeletal record) use this same procedure-you’re replacing a blank, empty Memo with the text from the new resume.
You will then see the same dialog box that is normally displayed when creating a new record from scratch, except in this context, you will NOT be creating a new record, but only replacing the Resume Memo section, plus adding the new Word document (or PDF file) to the paper clip icon in the upper left corner of the screen.
The Resume memo section of the record will now be updated with the new copy, but if there was already a previous Word document (or PDF) file attachment, it will still be connected to the paper clip icon in the upper left corner of the record along with the new resume file.
You may want to leave both the old and the new copies attached to the paper clip, but if you want to remove the old one, just rest your mouse on the file name, and choose Remove from the menu that appears on the right.
The Memo replace command allows you to keep the resumes in your records up to date without having to copy and paste. It may not be something you need to do every day, but when you get an updated resume, it will save you time.